Join Our Team! We're on the look out for a Secretary.

Are you highly organised, detail-oriented, and passionate about supporting the effective functioning of an organisation? We are seeking a dedicated individual to join our team as a Secretary.

Your Main Responsibilities

• Meeting Management: Prepare and distribute agendas and supporting materials for board meetings and other important organisational meetings Record accurate and comprehensive minutes of meetings, documenting discussions, decisions, and action items
• Governance and Compliance: Maintain up-to-date knowledge of the PrimeTime's governing documents, bylaws, and policies. Assist in ensuring compliance with legal and regulatory requirements, including filing necessary reports with the Registry of Societies (ROS). Facilitate the election or appointment of board members and officers, ensuring proper documentation and adherence to organisational procedures
• Communication and Correspondence:
  • Prepare and distribute official correspondence, including notices, announcements, and official documents on behalf of the organisation
  • Manage the contactus@primetime.org.sg mailbox and make sure the mails are answered.
  • Maintain accurate and up-to-date organisational records, including legal documents, contracts, policies, and resolutions
  • Assist in the preparation and maintenance of corporate filings, such as annual reports and tax filings
• Board Support and Development:
  • Support the board in its governance and decision-making processes by providing administrative assistance, organising materials, and facilitating communication
  • Coordinate board orientation and training activities for new board members, ensuring they are familiar with their roles, responsibilities, and organisational policies
  • Assist in the evaluation and continuous improvement of board operations, processes, and governance practices
• Responsible for IT-related tasks: functioning as the superadmin of PrimeTime, and provide new passwords, and liaison for the IT contracts with the suppliers (GlueUp, Masterconcepts)
• Recruit, lead, and manage a team of secretaries, as appropriate, providing adequate training and onboarding support
• Attend the monthly Board meetings, 2nd Thursday events, Coffee Connections, and support as many other SIG events as possible to stay on the pulse of the PrimeTime community
• Assist with succession planning for this role. If you are unable to complete the board term, you are responsible for identifying and grooming a successor for this role

Join us in supporting the effective functioning of our organization and making a difference in our community!

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