Join Our Team! We're on the look out for a Secretary.
Are you highly organised, detail-oriented, and passionate about supporting the effective functioning of an organisation? We are seeking a dedicated individual to join our team as a Secretary.
- Manage administrative tasks, including scheduling meetings, coordinating agendas, and taking meeting minutes to ensure accurate record-keeping.
- Support governance activities by assisting with board meeting preparations, maintaining official documents, and ensuring compliance with relevant regulations and policies.
- Facilitate communication within the organisation, distributing information, announcements, and updates to team members and stakeholders.
- Collaborate with the President and other team members to ensure efficient flow of information and effective decision-making.
- Maintain an organised filing system for documents, correspondence, and records, ensuring easy accessibility and confidentiality as needed.
- Assist in organising special events, including annual general meetings, board orientation meetings and leadership meetings.
- Foster a positive and inclusive work environment, promoting teamwork, collaboration, and open communication.
Qualifications and Attributes:
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines effectively.
- Strong attention to detail and accuracy, ensuring meticulous record-keeping and document management.
- Proficient computer skills, including knowledge of office productivity tools and software.
- Excellent written and verbal communication skills, with the ability to articulate information clearly and professionally.
- Strong interpersonal skills, with the ability to build positive relationships with team members, stakeholders, and volunteers.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and self-motivated approach, taking initiative to support the organisation's needs.
- Flexibility and adaptability to work in a dynamic and fast-paced environment.
- Previous experience in administrative roles or similar positions is preferred.
Join us in supporting the effective functioning of our organization and making a difference in our community!
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